Part-Time Sales Administrator

August 22, 2026

We are seeking a qualified Sales Administrator to join our sales team and help us achieve our goals. To succeed, Sales Administrators should have experience in a sales environment and strong advanced administrative skills. Top Sales Administrators understand sales performance metrics and provide excellent administrative support to help meet sales targets. About You You are results-driven and knowledgeable about best practices in the sales process. You have outstanding organizational skills and enjoy working as part of a team. You enjoy adding value, take full ownership of projects, and work well with smart, talented people who excel at what they do. You believe in getting things right the first time. You take pride in your work and want to join a company where you can do what you do best. You understand digital marketing and have previously supported digital marketing salespeople. You are proactive and detail-oriented, and you can help a sales team execute and close deals efficiently. About Us We are a boutique digital marketing agency offering expert digital marketing services to generate leads, increase sales, improve conversions, and boost ROI. We provide content strategy, search engine optimization (SEO), paid search, paid social media, organic social media, technical audits, conversion rate optimization (CRO), and website analytics across a wide range of industries. We are a fully remote/distributed team and love the benefits that come with working remotely. We have been in business for over 18 years. Job Responsibilities – Understand sales performance metrics – Coordinate with teammates to launch projects quickly – Support sales and prospecting processes by maintaining and following established procedures – Proven experience as a Sales Administrator, Sales Support Agent, or Sales Coordinator – Experience with Google Drive, Docs, and Sheets – Strong organizational and multitasking skills – A dedicated team player – Ability to work under strict deadlines – Work with CRM systems and create automations with marketing teammates to help move prospects through the pipeline – Send documents for electronic signature – Maintain and update the sales pipeline – Maintain and improve SOW templates – Manage the schedule for creating and updating case studies each quarter, working with marketing to maximize their use – Support the collection of testimonials from current clients (with the Account Manager), and from prospects (with sales), working with marketing to leverage them – Referral marketing support: help create and maintain referral programs, coordinate outreach and automations, manage call lists, etc. – Assist the Sales team with project management activities – Improve the efficiency of sales activities – Maintain and update the CRM, including contacts, deals, and pipelines – Create call lists and follow-up lists for Sales Executives – Draft sales emails – Perform sales administrative tasks, including initiating new proposals and gathering information needed to create or support Statements of Work (SOWs) – Communicate regularly with the sales team – Provide sales reporting – Perform other duties as assigned Examples of Work Assignments Sales follow-up communication (email drafts and phone calls) 1. Process review 2. Email automations 3. Update the daily call list according to the process 4. Review and send emails via Docusign (e.g., podcast release forms, SOWs for signature) Pipeline maintenance 1. Update the pipeline based on daily sales activities 2. Review all sales notes from calls and ensure all tasks are assigned 3. Track assigned tasks Sales collaboration 1. Ensure SOW templates are up to date, or confirm regularly with the team 2. Support sales in completing sales documents and notes, including client questionnaires 3. Case studies: manage schedules, make assignments per process, and project manage 4. Testimonials: manage schedules, make assignments per process, and project manage 5. Work with marketing to leverage case studies and testimonials 6. Referral sources: create and manage processes 7. Referral sources: research new referral sources 8. Create and maintain phone lists for sales 9. Work with marketing to develop outreach reasons/campaigns Must Haves – Proven experience managing multiple time-sensitive projects, meeting deadlines, setting expectations, working independently, and collaborating across teams – Strong interpersonal skills and ability to build relationships – Strong organizational, written, and communication skills, including excellent writing and grammar (especially for email) – Confident phone communication skills for outreach to prospects (follow-ups, setting meetings, etc.), with a quiet environment for phone work – Strong attention to detail and ability to handle multiple tasks under a deadline – Proven ability to keep prospects engaged – Proficiency with CRMs, including understanding pipelines and the sales process – Native-level English – Ability to work during overlapping hours from 9:00am to 2:00pm EST – Reliable internet connection and a remote office space with a door – Goal-oriented mindset – Proficiency in Microsoft Word, Excel, and PowerPoint, plus Google Docs/Sheets/Slides – Minimum 1–2 years of experience supporting sales teams – Working knowledge of new media, digital interactive initiatives, social media, and content Your Benefits 1. Design your ideal lifestyle 2. Travel and work from anywhere 3. Opportunity to relocate your residence to a country of your choice 4. Flexible schedule to support work-life balance 5. Time and space for personal plans 6. Long-term opportunity with The Search Guru team (we prioritize long-term collaboration over one-off freelance projects) 7. Grow with the company 8. At The Search Guru, we hire extraordinary talent and build roles around your strengths 9. Access to highly experienced team members across various digital marketing disciplines